Vantage e-Filings offers a range of Company Law services from incorporation to closure of the Company. We can help Companies to comply with various compliances.
Get a free consultation on Various Compliances by sending an email or WhatsApp message to the Vantage e-filing team.
1. Verification of Registered Office
if This is not done at the time of incorporation, then it must be communicated through INC-22 within 30 days of incorporation.
2. Display company information
Once, Company is registered, the company is required to display the following information outside its registered office and above its business letters, billheads and on all other official documents and publications:
3. First Board Meeting
Every newly incorporated company is required to conduct its first board meeting within 30 days from the date of its incorporation.
4. Appointment of auditor
Every company is required to appoint an Auditor within 30 days of incorporation in a board meeting who will either be confirmed or changed in the subsequent AGM.
5. Issue of Share Certificate
The company is required to issue share certificates to the shareholder named in the Memorandum of Association.
6. Disclosure of interest by Directors
The company director is required to disclose the details of interest in other registered companies through Form MBP-1 in the first board meeting held within 30 days after incorporation.
7. Maintenance of Minutes
The company is required to maintain the minutes of every meeting held. These minutes must be prepared within 15 days of such meeting and are to be finalized within 30 days.
8. Maintenance of Statutory Registers
As per Sections 85 & 88 of the Companies Act, 2013 Company is required to prepare and maintain certain statutory registers at its registered office. These statutory registers include the Register of Members, Register of shareholders, Register of Charges, Register of Employee Stock Option, etc.
Annual Compliances under the Companies Act, 2013
1. Board Meetings
The company is required to conduct a minimum of 4 board meetings every year or 2 board meetings of Small companies every year. The maximum gap allowed between two consecutive board meetings is 120 days.
2. Annual General Meeting
The company is required to conduct the annual general meeting of its members/Shareholders every year. The first AGM is required to be conducted within 9 months from the end of the financial year and in the subsequent years, it is required to be conducted within 6 months from the end of the financial year i.e September 30th each year.
3. Receipt of Form MBP-1
Every director is required to submit a disclosure of his/her interest in every other registered entity in Form MBP-1 every year in the first Board Meeting by every existing director on a mandatory basis.
4. Receipt of Form DIR-2
The company must ensure receipt of DIR-2 - disclosure of non-disqualification by the directors of the company every financial year.
5. Preparation of the Director’s Report
As per Section 134 of the Companies Act, 2013 Board of Directors of a company is required to prepare Director’s report. Director’s report will include information including financials, state of affairs, any kind of changes in the company’s composition, declared dividends, loans, etc
.
6. Preparation and circulation of Financial Statements
The company is required to ensure the maintenance of its financials and circulate the same along with the Director’s report and auditor’s report along with the Notice of their annual general meeting.
7. Appointment of Auditor
The company is required to appoint an Auditor. Auditors can be appointed for a period of 5 years and information of their appointment is required to be submitted with the ROC in Form ADT-1.
8. Filing of E-Form MGT-7
Section 92 of the Companies Act, 2013 specifies that the annual return of the company is required to be filed in e-Form MGT-7 within 60 days from the date of its annual general meeting.
9. Filing of E-Form AOC-4
Company’s financials are required to be filed with ROC within 30 days from the date of its annual general meeting in e-Form AOC-4 along with attachments - Copy of Balance sheet, Copy of Profit and Loss A/c, Director’s Report and Auditors report
Event-based Compliances under the Companies Act, 2013
A few such event-based compliances:
1. Change in Directorship
The appointment and cessation or change in designation of Directors must be communicated to the registrar through the filing of DIR-12 within 30 days of such change.
2. Change in Registered Office Address
Company is obligated to intimate change in Registered Office to the Registrar Of Company from one place to another place through the filing of INC-22 within 30 days of such change.
3. Increase in Authorized Capital
A company can increase the authorized capital of the company by passing a special resolution for changing the MOA in the EGM. File MGT-14 for registering such a special resolution.
4. Change in Company Name
A company can also change the name of the company by passing a special resolution for changing the MOA in the EGM. File MGT-14 for registering such special resolution and filing INC-24 for Approval.
5. Registration/Amendment/ satisfaction of Charge
The company can create a charge i.e security be given for securing any amount of loan. For the creation of a fresh charge or any modification of an existing charge or satisfaction of charge through filing of CHG-1 and CHG -4 are to be submitted.
